FY 2026 City of Roanoke Arts & Culture Funding Application → Roanoke Arts Commission

Welcome to our FY2026 City of Roanoke Arts & Culture Grant Process.

We’re working hard to make this a relatively simple process, yet there’s a good amount of information we need you to provide.

Write your grant in the worksheet and then enter your data in this form.

Do not try to write your application in this system. Instead, draft your application in the APPLICATION WORKSHEET. (This is a Word document that you can download in the resources above.) Work in that document and then transfer your responses into the system.

On navigation

There are “Next” and “Previous” buttons at the bottom of the page. Use those to navigate through the pages.

On Submitting

Your application will not be reviewed until you press the final SUBMIT button on the last page. When you do, you will receive an email acknowledgement that includes a copy of your application.

1. Email

Enter Email Confirm Email

PART ONE: ORGANIZATIONAL INFORMATION

2. Organization Name(Required)

3. Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

4. Phone(Required)

45 Website(Required)

6. Executive Director Name(Required)

First Last

7. Application Preparer Name(Required)

First Last

8. Mission(Required)

9. (Optional) Please list a link that would be helpful in better understanding your organization and its mission. Link 1:

10. (Optional) Please list a link that would be helpful in better understanding your organization and its mission. Link 2:

B. ORGANIZATIONAL GOVERNANCE

11. Are board members directly involved in formulating the organization's budget?(Required)

Yes

No

12. Are board members responsible for the final approval of the budget?(Required)

Yes

No

13. It is required that board members contribute financially to your organization. Did 100% of the board members contribute financially to the organization last year?(Required)

Yes

No

14. What year was your most recent strategic planning process?(Required)

UPLOAD Note: For applications for amounts above $25,000, you must upload a copy of your strategic plan.

Max. file size: 256 MB.

15. Please list three goals established during your most recent strategic planning process that will improve programming for Roanoke residents in the next five years:(Required)

16. Board attendance: Please complete the following table with the number of board members in attendance at each board meeting. For months in which no meeting was held, please put N/A in the field.

Total number of board members(Required)

January

February

March

April

May

June

July

August

September

October

November

December

Comments

C. BOARD AND STAFF DIVERSITY

17. Briefly (250 words or less) describe the organization's efforts to ensure diverse staff and board leadership. Please include any efforts you make to increase representation of your board and staff to ensure the best possible services to Roanoke's diverse population.(Required)

18. BOARD Diversity

Please include the count of members in each category. A response is required in each field. If there are no members in a specific category, please enter 0.

Total Number of Board Members(Required)

Black / African American(Required)

Asian(Required)

Hispanic / Latino / Latina(Required)

Native American(Required)

White / Caucasian(Required)

Other(Required)

19. BOARD Diversity 2

Please include the count of members in each category. A response is required in each field. If there are no members in a specific category, please enter 0.

Total Number of Board Members(Required)

Male(Required)

Female(Required)

Other(Required)

20. BOARD Diversity 3

Please include the count of members in each category. A response is required in each field. If there are no members in a specific category, please enter 0.

Total Number of Board Members(Required)

Ages 14 – 17(Required)

Ages 18 – 29(Required)

Ages 30 – 49(Required)

Ages 50 – 69(Required)

Ages 70 +(Required)

21. STAFF Diversity

Please include the count of members in each category. A response is required in each field. If there are no members in a specific category, please enter 0.

Total Number of Staff Members(Required)

Black / African American(Required)

Asian(Required)

Hispanic / Latino / Latina(Required)

Native American(Required)

White / Caucasian(Required)

Other(Required)

22. STAFF Diversity 2

Please include the count of members in each category. A response is required in each field. If there are no members in a specific category, please enter 0.

Total Number of Staff Members(Required)

Male(Required)

Female(Required)

Other(Required)

23. STAFF Diversity 3

Please include the count of members in each category. A response is required in each field. If there are no members in a specific category, please enter 0.

Total Number of Staff Members(Required)

Ages 14 – 17(Required)

Ages 18 – 29(Required)

Ages 30 – 49(Required)

Ages 50 – 69(Required)

Ages 70 +(Required)

D. ORGANIZATIONAL FINANCIAL OVERVIEW

24. Do you have an endowment?(Required)

Yes

No

25. If yes, what is the size of the endowment as of December 31, 2024? (Put N/A if not applicable.)

26. Current Fiscal Year (beginning and end dates: for instance July 1 through June 30)(Required)

27. Total amount of current operating budget(Required)

28. Revenue Breakdown

Please include the percentages for the following budget revenue categories for the last fiscal year. Amounts should add up to 100%.

Contributions / Donations

Earned Income

Grants

Unearned Income (Interest and Endowment Proceeds)

Membership Payments

Other

29. What is the amount of your current cash reserves?(Required)

30. Within the last five years, has the organization ended two or more fiscal years with an operating deficit?(Required)

No

Yes

31. Please briefly (100 words or less) explain the circumstances of the operating deficit.

32. Total number of volunteer hours accumulated in the last full fiscal year.(Required)

33. Total volunteer value accumulated in the last full fiscal year (at $33.49 / hour)(Required)

UPLOADS: Organizational Attachments

Certificate of Liability Insurance

Max. file size: 256 MB.

Most recent financial audit or signed financial documents

Max. file size: 256 MB.

Most recent IRS 990

Max. file size: 256 MB.

Signed and notarized representations and agreements

Max. file size: 256 MB.

VDACS Confirmation Letter

Max. file size: 256 MB.

VDACS Confirmation Letter of Form 100-F “”Virginia Exemption Application – Solicitations Confined to Five or Fewer Contiguous Cities and Counties”

Board of directors list with contact information

Max. file size: 256 MB.

This is the final page in PART ONE: ORGANIZATIONAL INFORMATION. You're ready to move on to PART TWO: PROGRAM INFORMATION. You must complete both parts to be eligible for funding.

PART TWO: PROGRAM INFORMATION

A. Program Overview

34. Name of the arts and cultural program to be implemented.(Required)

35. Describe the program for which you are seeking funding. (400 words max).(Required)

36. How much are you requesting in program support from the City of Roanoke? (This amount should match the amount in your attached budget and should not exceed $30,000.)(Required)

37. Who will benefit from the program? Please include demographic information and the expected number of participants. If you have conducted the program before, provide the demographic data on beneficiaries.(Required)

38. Where will the programming take place?(Required)

39. If another organization is providing a similar activity, which organization is doing so, and how does your program differ? What other organization (whether for-profit, nonprofit, or individual most closely meets the need.(Required)

40. How will your program meet the identified need in the City of Roanoke? You may want to share your theory of change, philosophy, or approach here. (350 words.)(Required)

41. How does this program align with the stated City priorities? Use City Plan 2040 or the 2011 Arts and Cultural Plan (linked at the top of the page) to describe the role of your program in advancing the community. The Roanoke Arts Commission is especially interested in how programming is advancing comprehensive components around interwoven equity, community health, and neighborhood reinvestment. (350 words.)(Required)

B. Outcome Measures

Please review the guidelines on developing outcomes in PROGRAM OUTCOMES / QUARTERLY REPORT in the resources above.

42. How do you define the success of this program?(Required)

43. What measurable outcomes are you tracking? What is your rationale for using these specific measures?(Required)

Upload your outcome tracking form. This is your Quarterly Report form with your anticipated outcomes identified.

Max. file size: 256 MB.

44. How well has your organization succeeded in meeting your program outcomes in the past three years? (Please provide specific examples or data to support your claims. If this is a new program, describe outcomes and success of another implemented programs.)(Required)

C. Innovation & Collaboration

45. How has your organization innovated or adapted to increase its program impacts in the past 3 years? (Please provide specific strategies or approaches.) (300 words max.(Required)

46. List up to five organizations or entities you will collaborate with for this program. Identify your key contact at the entity and describe how each collaboration will help make your program more effective.(Required)

If you are collaborating with Roanoke City Public Schools for this program, please upload the required collaboration form outlining your agreemant and signed by both organizations.

Max. file size: 256 MB.

D. Organizational Capacity to Complete the Program

47. Describe your organization's relevant experience, expertise, or resources that will contribute to the program's success. (400 word max.)(Required)

48. What is your organization hoping to learn in carrying out the program this year? What current challenges or barriers to success will you have to overcome in implementing this program? (350 words.)(Required)

E. Program Budget

Please upload your FY2025 & 26 program budgets using the required budget worksheet. The FY 2025 budget should reflect final figures for any similar programing if applied for the year before. If it is the first year for your organization's application, leave the prior year's budget blank.

Max. file size: 256 MB.

49. Please describe how you will engage volunteers for the implementation of the program.(Required)

50. Additional information otherwise not captured above.

This is the final page. Only press the submit button when you have completely finished your application and are ready to submit. Upon submission, you will receive an email with your responses.

Type your name to stand in for the signature of the preparer.(Required)

By typing your name you certify that the application represents the current state of the organization to the best of your knowledge and ability.

Type the name to stand in for the signature of the executive director.(Required)

By typing your name you certify that the application represents the current state of the organization to the best of your knowledge and ability. Multiple reviewers can use your unique link to review and contribute to the application until the final submission.

Phone

This field is for validation purposes and should be left unchanged.